ACT PLANNING & MANAGEMENT
Comprehensive accommodation, catering, and transportation solutions
ACT Management is Key to Success
Effective ACT Management (Planning, Organizing, Leading, and Controlling) is widely recognized as the cornerstone of success for sports events globally, ensuring that complex logistics, high-stakes stakeholder expectations, and operational demands are handled seamlessly. With a proven track record across national and international sporting events, we ensure world-class hospitality and mobility solutions tailored for athletes, officials, and dignitaries.
SGA has a vast experience of Hospitality — Accommodation arrangement for more than 16,000 participants in a multi-sport multi event national game of India, Logistics management by hiring of Buses and Cars, 24 x 7 ACT management control room and Helpdesk set up, Catering management, Food & Beverages and VVIP Lounge management, Planning & game wise allocation of hotels with cluster formation, deployment of more than 450 staff and volunteers for ACT management.
Our ACT team plan & execute:
- ACT management, Planning and Game wise allocation of Hotels & Logistics.
- Centralized Booking System, Hotel bookings & Contract Negotiations, managing check-ins/outs, maintaining guest records, ensuring room hygiene and safety
- Logistics management of Buses and Cars, Parking & Fuel management, Vehicle Branding etc.
- Local transportation of Arrival & Departures from Airport, Railway Station, and Bus station
- Shuttle Services from Hotel to Multi Venues with real time GPS tracking for Athletes, Coach and Manager
- Catering management (4 meals), Menu Curation, Daily forecast, Food & Beverages, VVIP & Technical officials lounges,
- Setting up of temporary live kitchens and Dining arenas with German Hangers at multi venue & multi cities
- Setting up of Help Desk at various touch points and 24 x 7 Control Room Set-up
- Master data analysis, accreditation, and Integration with Games Management Systems (GMS)
- Visa & Airfare support, Sports Equipment & Kitting distribution
- Training to Volunteers for ACT management and to Drivers for soft skill & behavioral aspects
- Dashboard, Reports, Billing documentation, Post game learning and legacy management
600M+ USD
Worth Projects ACT are managed
95,000+
Athletes, Youth & Officials
4,50,000+
Room Nights Managed
36+
Cities Managed - 9 Cities in one go
22,00,000+
Meals Served
15,00,000+
Transportation Man Hours
24/7
Help Desk at touch points
50+
Major Brands, All India Presence + Global Footprint
Catering & Performance Nutrition
Fuelling champions at scale.
From elite athlete dining halls to high-volume multi-sport event catering, we design performance-driven nutrition ecosystems aligned with sport-specific demands. Our team works alongside nutritionists, performance directors, and event authorities to deliver precision meal planning while executing seamless large-scale food operations across venues.
- Sport-specific performance nutrition planning and menu curation
- Temporary live kitchen infrastructure at multi venues
- Athlete Dining overlays and Seating arrangements for Athletes & Support staff
- Catering to athletes with specialized diets, such as vegetarian, vegan, gluten-free, and religious dietary requirements
- Offering premium catering services to VIPs, dignitaries, sponsors, and media personnel attending the event
- Food quality inspection and daily sampling of the food to be done as per the standard of FSSAI and committee constituted
- Hydration strategy, recovery stations & compliance monitoring
- Daily forecast: The daily requirement of food at hotel or the venue must be worked out in close coordination with the Client to avoid any shortage or wastage due to excess
- Minimize wastages, Food waste disposal and management
- Developing contingency plans to address unexpected situations such as food shortages, equipment failures, or natural disasters
- Collecting feedback from participants to continuously improve the quality of catering services throughout the event.
Transportation & Mobility Operations
Operational precision. Zero disruption.
We architect and manage integrated mobility frameworks for athletes, officials, federations, and VIP delegations. From airport protocols to venue-based fleet command centres, our logistics teams deploy centralized control systems, real-time GPS tracking dashboards, and contingency planning models to ensure uninterrupted, time-bound movement across host cities.
- Transportation Planning and Strategy: Develop a comprehensive transportation plan that factors in the event's schedule, venue locations, and expected attendance
- Multi-layer fleet deployment & route optimization, Congestion Reduction and traffic management
- Coordinate the provision of spectator transportation services, including shuttle buses or designated routes to and from event venues
- Protocol management for athletes, officials & international delegates
- Arrival and Departure management at Airport, Railway / Metro Station and Bus station
- Setting up of ACT Management Helpdesk at various arrival, departure points and at multiple venues
- Vehicle Quality Checks: To conduct vehicle safety checks, maintenance, insurance and fitment documents
- Overall parking and usher management
- Driver training on soft behaviours aspects and location know how etc
- Back up plans: Establish a contingency plan to address situations where athletes or contingent members miss their designated mode of transport. Arrange for alternative vehicles to handle breakdowns
Beyond ACT: Technology & Excellence-Driven Add-Ons
Our ACT offering is backed by tech-infused planning and global practices. We integrate visa handling, kitting logistics, athlete equipment tracking, and volunteer management – giving you an end-to-end operational edge.
Add-on services:
- +GMS integration for ACT dashboards
- +Visa & international participant support
- +Athlete kits & inventory logistics
- +ACT volunteer training & deployment
Trusted for the Nation's Biggest Events
From Khelo India and Youth Festivals to State Olympics, National Games, and International Championships, SGlobal Acumen has consistently delivered ACT excellence at scale.
Khelo India Games
1 / 3
Khelo India Youth Games 2019 - Pune
Khelo India Youth Games 2020 – Guwahati
Khelo India Youth Games 2021 - Haryana
Khelo India Youth Games 2023 – Madhya Pradesh
Khelo India University Games 2021 - Bangalore
Khelo India University Games 2023 – Uttar Pradesh
Para Khelo India Games 2025 – Delhi